Executive assistant

JOB DESCRIPTION

It requires exceptional organizational skills, discretion, and the ability to handle a wide range of responsibilities efficiently. You will be the primary point of contact for internal and external stakeholders, working closely with the team of executive assistants to ensure the smooth running of the office.

MAIN RESPONSIBILITIES

• Calendar Management: Coordinate and manage the daily schedule, including meetings, appointments, and travel arrangements. Prioritize and optimize the CEO's time to ensure maximum productivity.
• Communication: Handle incoming communications, emails, and phone calls, responding or redirecting as appropriate.
• Meeting Support: Prepare agendas, briefing materials, and presentations for meetings. If required, attend meetings, take notes, and follow up on action items. Ensure all relevant parties are well-prepared for scheduled meetings.
• Travel Arrangements: Organize domestic and international travel logistics, including flight bookings, hotel accommodations, ground transportation, and visa arrangements when necessary.
• Confidentiality and Discretion: Maintain strict confidentiality and handle sensitive information with utmost discretion. Deal with confidential matters in a professional manner.
• Document Management: Oversee the organization and maintenance of important documents, contracts, and files.
• Event Planning: Assist in organizing company events, conferences, and executive gatherings. Manage logistics, invitations, and RSVPs to ensure the success of these events.
• Relationship Building: Develop and maintain positive relationships with key stakeholders, both internal and external, to facilitate smooth communication and collaboration.
• Special Projects: Support in various special projects, research initiatives, and strategic tasks as required.